Childcare Service at Devconnect
By Mujeres en Crypto (MEC)
2025
Index
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Introduction
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Why Childcare Matters at Devconnect
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Why onsite Childcare at La Rural
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Safety Measures
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Protocols
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Venue & Facilities
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Requirements & proposed activities
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Why MEC Is the Right Team
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Budget
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Sustainability & Future Scalability
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Contact Information
1. Introduction
We propose to organize a dedicated childcare service during Devconnect to make the event more inclusive and family-friendly. This initiative will enable parents—especially women—to attend and actively participate without the constant worry of childcare during the day.
By doing this, Devconnect can set a benchmark for inclusion within the Web3 ecosystem, actively reducing barriers that disproportionately affect caregivers.
2. Why Childcare Matters at Devconnect
Childcare is not merely a convenience—it is a strategic enabler of equity, inclusion, and long-term community growth.
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Inclusivity & Accessibility
Providing onsite childcare ensures that Devconnect is truly accessible to all members of the community, including parents who may otherwise be unable to attend due to caregiving responsibilities. This is particularly relevant for women, who statistically carry a disproportionate share of childcare duties. By removing this barrier, we enable full participation in the event’s educational sessions, workshops, and networking opportunities. -
Equity & Empowerment
Onsite childcare creates a level playing field, allowing caregivers to engage without compromise. It demonstrates a commitment to equity, signaling that parents and families are valued participants in the Web3 ecosystem. This also serves to retain and attract talent, as prospective attendees will see that Devconnect proactively addresses common barriers to engagement. -
Community-Building & Long-Term Impact
Offering professional childcare establishes Devconnect as a family-friendly benchmark within the Web3 space. Early exposure to technology, workshops, and community-oriented activities for children can cultivate interest and literacy in crypto and decentralized technologies. This initiative also strengthens the social fabric of the event, encouraging parents to participate fully and connect meaningfully with peers while their children are safely engaged. -
Safety & Peace of Mind
Beyond accessibility, onsite childcare allows parents to maintain close proximity to their children in a controlled, secure environment. This ensures peace of mind, reduces stress, and enhances the overall experience for both parents and children.
3. Why Onsite Childcare at La Rural
Decentralization / Subtraction Solution
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After evaluating all external childcare options near La Rural, no suitable providers were available within a safe and convenient distance.
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Therefore, MEC will coordinate a centralized onsite solution, partnering with certified local childcare agencies while keeping volunteer support decentralized: parents and community volunteers assist in logistics and supervision under professional oversight.
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This model ensures maximum safety without breaking decentralization principles: professional staff handle childcare, volunteers assist in peripheral operations, and parents are fully integrated into communication loops.
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MEC commits to documenting the process and lessons learned to explore decentralized alternatives for future events, such as partnerships with community DAOs or local daycare networks.
This section outlines the key reasons supporting this decision, backed by surveys and research:
Proximity to Parents & Guardians
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Children being onsite ensures immediate access for parents in case of emergencies or if they need to pick up their child.
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Survey results from our community indicate that the majority of parents prefer childcare located within the event premises, as it provides peace of mind and allows them to fully engage in event activities.
Enhanced Safety & Oversight
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Having the childcare space inside the venue allows continuous supervision by both professional staff and event security.
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Controlled access ensures only authorized adults can enter, minimizing potential risks.
Accessibility & Convenience
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The venue is centrally located within Devconnect, eliminating the need for parents to transport children to an external site.
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Onsite childcare also reduces logistical challenges for both parents and event organizers, ensuring a smoother experience for all attendees.
Lack of External Options
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The Devconnect team conducted a study of nearby facilities to find an external childcare service that could accommodate the event’s needs.
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No suitable options were available in proximity to La Rural.
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This finding was confirmed locally by the MEC team, reinforcing the need for an onsite solution.
Community Feedback
Survey results highlight that proximity, oversight, and convenience are the top priorities for parents attending Devconnect.
Providing childcare onsite aligns with the community’s expectations and demonstrates commitment to inclusivity and support for caregivers.
4. Safety Measures
Safety is the most critical concern for parents and organizers alike. This section outlines the protocols, infrastructure, and staffing measures that guarantee a safe, professional, and trustworthy childcare space.
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Strictly Controlled Access: Children will only enter and exit through a single, fully monitored entrance. A dedicated staff member will register every child and accompanying adult, recording all contact details. Wristbands with unique security codes will be issued to both child and guardian, verified at pick-up without exception.
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Permanent Security Presence: The entrance will be constantly guarded by 2 official, trained security officers, in addition to staff and volunteers strictly managing access. No unauthorized personnel will be allowed anywhere near the childcare area.
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Age-Group Supervision: Children will be grouped by age to ensure maximum supervision and age-appropriate engagement, minimizing any risks.
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Bathroom Safety Protocol: Only one highly-trained staff member will accompany children to the bathroom at a time, ensuring complete safety and accountability.
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Controlled Environment: Every corner of the childcare area will be monitored, access logs maintained, and security measures reinforced during setup, operation, and teardown to prevent any lapses.
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Professional Agency: MEC will partner with a certified childcare agency for supervision and care.
For childcare services, agency CANGUROS -Nosotros - Canguros-, and for teaching and technology-related activities, TECNOKIDS -TecnoKids-. -
Staffing & Ratios: To ensure maximum safety and supervision, the childcare service will follow recommended child-to-adult ratios based on age:
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Maximum simultaneous capacity: 30 children.
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Total adults required: at least 4 certified childcare professionals.
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Volunteers: Additional Devconnect volunteers may assist with logistics and support under the supervision of professional staff.
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Ratios are flexible within safe, professional standards, and will be adjusted in coordination with the childcare team as needed.
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Parental Agreement & Acceptance of Risk
A “Terms and Conditions” document will be required to be signed and accepted by the child’s responsible adult. This document will include, among other points, an “Acceptance of Inherent Risk” clause. This means that parents acknowledge that, even though all reasonable safety measures will be taken, there are inevitable risks associated with childcare (such as falls, minor injuries, illnesses, conflicts between children, etc.) and accept that not all risks can be completely prevented or eliminated. This principle is standard practice in childcare policies and children’s activity programs
5. Protocols
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Immediate Emergency Response: In the event of any accident, sudden illness, or unforeseen situation, staff will provide instant first aid, remain calm and in control, contact parents without delay, and coordinate directly with event security and medical teams. No incident is too small to be taken seriously.
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Medical Emergency: Immediate first aid by trained staff, parents notified, medical team engaged.
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Fire / Evacuation: Staff lead children to designated safe areas, roll call performed via wristband codes.
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Missing Child: Lockdown activated, parents notified, security sweeps area, local authorities engaged if not found within 5 minutes.
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Threat / Intruder: Lockdown and threat assessment, security intercepts, law enforcement contacted immediately.
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Conflict Resolution: Should a disagreement or conflict arise between children, they will be immediately and safely separated. Trained staff will apply strict, established conflict-management protocols. If a child cannot regain composure quickly, parents will be contacted immediately, and staff will continue to provide dedicated, one-on-one support until the situation is fully resolved.
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Meticulous Record-Keeping: Every incident, however minor, will be detailed in logs including date, time, parties involved, and all actions taken. No detail will be overlooked to ensure accountability and continuous improvement.
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Bathroom Protocol: Only one designated staff member accompanies children at a time to bathrooms, guaranteeing absolute consistency, supervision, and safety.
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Strict Media Policy: The taking of photos or videos within the childcare area is strictly prohibited under all circumstances, without exception.
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*Mandatory Compliance: Every member of the childcare staff, as well as all guardians, must fully comply with these protocols. Non-compliance will not be tolerated and may result in immediate removal from the area.
6. Venue & Facilities
The childcare service will take place in the ground floor offices of Pavilion 8, located right next to the Pista Central (co-working space, heart of the venue). This location offers several advantages in terms of safety, accessibility, and functionality:
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Ground Floor Location: As the space is located entirely on the ground floor, there are no risks related to stairs or elevated areas, making it safer and easier for children and staff to move around.
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Controlled Access: Offices have two entrances; one will remain completely blocked to ensure that all check-ins and check-outs of children and parents take place through a single monitored entry point.
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Community Activity Area: A central shared space will host group activities, with designated areas for storing children’s shoes, jackets, and personal belongings.
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Child-Safe Flooring & Walls: The entire floor and walls will be covered with eva foam mats to minimize the risk of injuries from slips, trips, or falls during playtime.
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Dedicated Rooms: The pavilion includes four offices that will be repurposed into specialized spaces for:
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Breastfeeding and nursing.
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Baby changing facilities.
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A quiet nap/rest room.
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Additional support activities as needed.
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Onsite Bathrooms: The pavilion has bathrooms directly inside the childcare area. This allows a single designated staff member to accompany children safely without leaving the secured childcare premises—minimizing risks of children wandering through the venue.
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This setup ensures a safe, practical, and parent-friendly environment, fully integrated within the event while still maintaining the privacy and security required for childcare services.
Venue floorplan
Zoom in
Space renders (as reference)
7. Requirements & Proposed Activities
Dedicated Space:
The childcare area will be specifically designed for safety, comfort, and developmental engagement. It will include clearly defined zones for play, learning, quiet time, and group activities. All flooring, furniture, and materials will meet child-safety standards and be age-appropriate.
Age-Specific Activities:
Activities will be tailored to the developmental stage of each age group to maximize engagement, learning, and social interaction:
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Ages 3–7:
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Storytelling and imaginative play
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Music, dancing, and movement activities
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Arts & crafts, including drawing, painting, and simple DIY projects
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Sensory play and tactile exploration (e.g., blocks, playdough, textures)
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Cooperative games to encourage teamwork and social skills
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Ages 8–12:
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Introduction to coding and basic technology kits (Techno Kits)
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Creative workshops, including building and problem-solving activities
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Hands-on STEM experiments and collaborative projects
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Structured free play to foster creativity and peer interaction
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Minimum Age:
Children must be at least 3 years old to participate. Children under this age will not be accepted for safety and staffing reasons.
Volunteer Support:
Devconnect volunteers will assist with logistics, access control, and supervised transitions, but will not have direct contact with children. All interactions with children will be handled by certified childcare professionals.
Pre-Booking & Capacity Management:
Parents are required to pre-register and reserve slots to ensure optimal staff-to-child ratios. This system ensures each child receives adequate supervision and attention, while also maintaining compliance with safety protocols.
Safety & Engagement Integration:
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Each activity area will have visible signage and clear boundaries.
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Staff will maintain constant monitoring and rotation to guarantee attention across all zones.
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Activity plans are designed to allow smooth transitions between structured and free play while minimizing conflicts and overstimulation.
8.Budget
Canguros agency:
Event Coverage: November 17–22, 11pm to 6pm
Team
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3 professional nannies trained in Early Childhood Education, Recreology, Primary Education and/or related fields, with experience in group management and knowledge of child development.
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1 administrator*:* General team coordinator, liaison with the event organization, and operational support throughout the day.
Playful proposals and activities
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We design and facilitate games and dynamics adapted to the children’s ages.
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Promote free play, bonding, and safe recreation.
Materials included
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All games, didactic elements, and necessary resources are provided by our team.
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Guaranteed variety, quality, and cleanliness.
Service cost for 6 days: USD 2,270 (VAT included)
Optional- Tecnokids activities
Workshop proposal
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120-minute workshop offered throughout the week (every day or as many days as the organization decides).
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Suggested time: NOV 17 to 21- 4 pm to 6 pm
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Designed for children ages 4 to 13 (groups may be divided by age depending on attendance).
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Facilitated by 2 teachers.
Workshop Content
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Hands-on experience with a robotics kit.
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Programming through a block-based coding platform.
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Recreational activities and guided tasks designed to explore, have fun, and learn.
Service cost for 5 days: USD 1,400 (VAT included)
9. Why MEC Is the Right Team
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Proven Event Experience:
MEC has successfully planned and executed high-profile Web3 and blockchain events, including EthArgentina, ETHLatam, LaBitconf, and Avalanche Summit. Our team has demonstrated the ability to manage complex logistics, coordinate multiple stakeholders, and deliver seamless attendee experiences. -
Trusted by the Community:
We are recognized within the Web3 ecosystem for creating safe, inclusive, and well-structured environments. Our reputation ensures that both participants and their families feel confident and supported when engaging with our events. -
Skilled, Diverse, and Empathetic Team:
Our all-female team, many of whom are mothers themselves, combines expertise across education, childcare, law, communications, and event logistics. This initiative is informed by first-hand experiences, ensuring that our approach addresses the real-life challenges faced by parents in the Web3 community. -
Community Leadership & Reach:
MEC has a fast-growing presence across Latin America and Spain, leading one of the most active Spanish-speaking Web3 communities. This strong network enables us to understand community needs, mobilize volunteers, and provide support at every stage of event planning and execution. -
Commitment to Safety & Excellence:
Beyond experience and community reach, MEC is deeply committed to professional childcare standards, safety protocols, and continuous improvement. We ensure that every operational decision prioritizes the wellbeing of children, giving parents peace of mind while they participate fully in Devconnect.
10. Sustainability & Future Scalability
To ensure that the childcare service is not a one-off initiative but a reproducible and scalable model for future DevCons and DevConnects, the following measures will be implemented:
Documentation & Standardization
All protocols, operational workflows, staffing ratios, and emergency procedures will be formally documented. This includes checklists for onboarding staff, volunteer roles, parent registration, and security measures. These documents will serve as templates for future events, enabling efficient replication without compromising safety or quality.
Decentralized Participation
MEC will maintain a hybrid model combining professional oversight with community volunteer engagement, allowing future events to gradually explore decentralized models. This includes potential partnerships with local daycare networks, community DAOs, or certified childcare agencies in host cities, providing flexibility while retaining the highest safety standards.
Feedback Loops & Continuous Improvement
After each event, structured feedback will be collected from parents, staff, and volunteers. This feedback will inform updates to protocols, activities, and staffing models, ensuring that each iteration of the childcare service is safer, more efficient, and more responsive to the needs of attendees.
Scalable Resource Planning
The budget, staffing model, and physical layout are designed to be adaptable to different venues and attendance levels, ensuring that the service can scale appropriately without sacrificing safety or quality.
11. Contact Information
Website: